Document Certification
Certifying the incorporation documents of entrepreneur and non-entrepreneur legal entities
1. Definition of Legal Entities
- Entrepreneur Legal Entities: These include for-profit organizations such as LLCs (Limited Liability Companies), JSCs (Joint-Stock Companies), and sole proprietorships.
- Non-Entrepreneur Legal Entities: These are usually not-for-profit organizations such as NGOs, associations, foundations, or charities.
2. Incorporation Documents (Typical Examples)
Entrepreneur Legal Entities
- Articles of Incorporation / Charter
- Founders’ Resolution or Meeting Minutes
- Business Registration Certificate
- Tax Registration Documents
- License (if applicable)
Non-Entrepreneur Legal Entities
- Charter / Constitution / Statute
- Founding Act or Resolution
- Proof of Non-Profit Status
- Registration Certificate with relevant authority
- Tax Exemption Certificate (if applicable)
3. Certification Process
Step 1: Document Preparation
- Ensure documents are complete, signed by authorized individuals, and translated (if required).
- Originals or notarized copies may be necessary.
Step 2: Notarization
- Visit a notary public to certify that copies are true to the originals.
- The notary may also confirm the authenticity of signatures.
Step 3: Legalization or Apostille (if for international use)
- If the documents are to be used in another country:
- Apostille for countries under the Hague Convention.
- Consular Legalization for non-Hague Convention countries.
Step 4: Submission to Relevant Authorities
- Submit the certified documents to:
- Corporate registry
- Tax authorities
- Licensing agencies
- Foreign embassies or business partners
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