Document Verification
Document verification by a notary is the process by which a notary public (a legally authorized official) confirms the authenticity of a document, the identity of the person signing it, and/or the fact that it was signed willingly and knowingly. This process helps prevent fraud and is often required for legal, financial, and official transactions.
What a Notary Does During Document Verification:
1. Identifies the Signer:
- The notary checks a valid, government-issued photo ID to confirm the identity of the person signing the document.
2. Watches the Signing (if required):
- For many documents, the signer must sign in the notary’s presence to ensure it’s done willingly and without coercion.
3. Records the Details:
- The notary often records the verification in a notary journal, noting the date, type of document, and identification details.
- The notary fills out and attaches a certificate, signs it, and applies their official stamp or seal.
Common Types of Notarization:
- Acknowledgment: Confirms that the signer understands and voluntarily signed the document.
- Certified Copies: In some jurisdictions, notaries can verify copies of original documents (excluding vital records like birth certificates).
When You Might Need Notarized Document Verification:
- Real estate transactions (deeds, mortgage papers)
- Powers of attorney
- Affidavits
- Contracts
- Immigration documents
- School or medical records (in some cases)
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